Silwood Park Karate

Our Privacy Policy

We respect your right to privacy and your right to access your data. We have outlined our privacy policy below.

Silwood Park Karate Privacy 

This privacy policy sets out how Silwood Park Karate uses and protects any information that you give Silwood Park Karate when you use this website.

Silwood Park Karate is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Silwood Park Karate may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 21/4/18.

What we collect

We may collect the following information:

  • Your Child's name and a next of kin name
  • Contact information including email address, telephone number and an address
  • Relevant medical information about the member
  • We keep track of your financial transactions between yourselves and Silwood Park Karate for accounting purposes.
  • We keep historical records of events you have attended and grades awarded or competitions won.
  • We may take photos & video footage during lessons or at events.

What we do with the information we gather

We require this information to allow us to contact you, register you for your personal Perkins Slade insurance and protect the health and welfare of the member, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about competitions & events, merchandise for sale, information about changes to lessons (e.g. snow closures) or use of the school site or other information relevant to the running and promotion of Silwood Park Karate
  • We require knowledge of medical information of the member that may be relevant to the provision of first aid during training should an accident or illness occur. Karate is a physical activity and it is important we are aware of medical issues that may effect the instruction we give, in order to avoid injury. 
  • We require your address so that in the rare event you forget your child, we are able to return them to you (it has happened!). 
  • We never pass on your information to any 3rd parties, it is for our use only.
  • We may use appropriate photos or video footage for promotional purposes on our Facebook page or club website. You have the option for your photo or video footage to not be used. However, the member's photo may still be taken within in group shots during events or training and deleted later. This is to avoid embarrassment of the member and due to the practicality of taking pictures of groups of people

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Our website is run by Wild Apricot and you can review their cookie policy here - 

Wild Apricot use traffic log cookies to identify which pages are being used. This helps them analyse data about webpage traffic and improve our website in order to tailor it to customer needs. 

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • We do not share your information with 3rd parties, so there is no need to search for the box to decline your information being shared. 
  • Our web forms will ask you to agree that you have read our privacy policy. 
  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at 

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. 

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to 

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

Silwood Park Karate is committed to providing the best service we can, aiming to support and develop all of our members both physically and mentally and to extend our impact to the wider local community. We would never knowingly abuse your right to privacy or wrongly use your personal data. Should you feel we have made a mistake, please do not hesitate to contact us. 

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